Replace paper trails, missing records, and filing cabinet audits with smart, guided digital forms — built around your processes, hosted and managed for you. Statutory inspections, management system records, and operational checks, all evidenced and retrievable.
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Description
How it works
No software to learn, no configuration to figure out. Send us your existing documents or describe what you need — we handle everything from there.
01
Tell us what you need — share existing forms, SOPs, or describe your workflow. We scope the build, agree the structure, and confirm turnaround within one working day.
02
We build your forms — step logic, conditional fields, auto-reference numbering, clause mapping, approval routing, and branding. Configured and tested before handover.
03
Your forms go live on a hosted, branded portal. Submissions are stored, numbered, and exportable as PDF records. We manage hosting, maintenance, and updates ongoing.
What you get
Every Onyx Labs build includes the full stack — from the form itself through to hosting, records, and ongoing support.
Smart conditional logic shows only the relevant fields. Staff are guided through the right path — reducing errors and incomplete submissions.
Every NCR, CAPA, risk assessment, or audit record is automatically assigned a sequential reference on submission. No manual registers required.
Forms are built with your management system in mind. Every submission is tagged to the relevant clause — audit evidence builds itself as your team works.
Each submission generates a clean PDF — with reference, date, respondent, and clause. Ready for your document register or certification body.
Route completed forms to the right person for sign-off. Notify managers when action is needed — with a full timestamped trail built in.
Your portal is hosted on secure UK infrastructure, maintained and backed up by us. Access-controlled, mobile-friendly, always on.
Use cases
Whatever your sector or standard — if it's currently on paper, in a spreadsheet, or buried in a PDF, we can make it interactive.
Replace paper NCR books, CAPA logs, and supplier evaluations with guided, numbered, searchable forms your team will actually complete correctly.
Site inductions, near miss reports, toolbox talk sign-offs, and risk assessments — accessible on mobile from site, with a record automatically created on every submission.
Waste disposal records, environmental observations, and compliance checks — timestamped on submission and always audit-ready.
Contractor acknowledgements, incident reports, access requests, and asset updates — tracked, referenced, and clause-tagged without manual administration.
Lifting equipment, pressure systems, fire safety, and work equipment — legally required inspections that generate records your business must be able to evidence. Replace paper logbooks with digital records that are signed, dated, referenced, and retrievable on demand.
Competency declarations, training records, new starter checklists, and acknowledgements — replacing folders of signed printouts with a searchable digital record.
Investment
A one-off build fee covers the setup and development of your forms. A low monthly fee keeps everything hosted, maintained, and supported.
One-off
From £450
Setup & build fee — per portal
Includes
Final cost depends on number of forms and complexity. Quoted before work begins — no surprises.
Get a quote →Monthly
From £75
Managed hosting & support — per portal, per month
Includes
No long-term contracts. Cancel with 30 days notice. Most clients recover the monthly cost within weeks of removing paper-based admin.
Get in touch →Not sure what you need yet? That's fine — most enquiries start with a conversation. Get in touch and we'll scope what makes sense for your business, with no obligation. Pricing is always confirmed before any work begins.
Tell us what you're currently working with — a description is enough to get started. We'll come back within one working day with a scope and an indicative price.