Replace paper trails, missing records, and filing cabinet audits with smart, guided digital forms — built around your processes, hosted and managed for you. Statutory inspections, management system records, and operational checks, all evidenced and retrievable.
No software to learn, no configuration to figure out. Send us your existing documents or describe what you need — we handle everything from there.
Tell us what you need — share existing forms, SOPs, or describe your workflow. We scope the build, agree the structure, and confirm turnaround within one working day.
We build your forms — step logic, conditional fields, auto-reference numbering, clause mapping, approval routing, and branding. Configured and tested before handover.
Your forms go live on a hosted, branded portal. Submissions are stored, numbered, and exportable as PDF records. We manage hosting, maintenance, and updates ongoing.
Every Onyx Labs build includes the full stack — from the form itself through to hosting, records, and ongoing support.
Smart conditional logic shows only the relevant fields. Staff are guided through the right path — reducing errors and incomplete submissions.
Every NCR, CAPA, risk assessment, or audit record is automatically assigned a sequential reference on submission. No manual registers required.
Forms are built with your management system in mind. Every submission is tagged to the relevant clause — audit evidence builds itself as your team works.
Each submission generates a clean PDF — with reference, date, respondent, and clause. Ready for your document register or certification body.
Route completed forms to the right person for sign-off. Notify managers when action is needed — with a full timestamped trail built in.
Your portal is hosted on secure UK infrastructure, maintained and backed up by us. Access-controlled, mobile-friendly, always on.
Onyx Labs is industry-agnostic. If your processes are on paper, your evidence is scattered, and your next audit is already in the diary, one of these probably sounds like you.
Audit in eight weeks. NCRs are in an Excel file on someone's laptop. CAPA records live in a SharePoint folder nobody updates. Training matrices are out of date. You need a defensible evidence trail — fast, and without rebuilding everything from scratch.
Near miss forms in triplicate. Toolbox talks on clipboards. Plant inspection logs in a binder somewhere on site. Admin burden is real and evidence retrieval is impossible. You've known for a while it has to change — you just don't want to become a software project.
A new client or PQQ requires ISO-aligned records, CHAS evidence, or specific H&S documentation you've never formally produced. Delivery starts next quarter. You need to stand this up in weeks, not months — and without it turning into a full management system implementation.
You offer retained compliance services. Every client wants a digital platform attached. You don't want to become a software company — and sending them to a generic SaaS tool undermines your advisory position. White-label partner programme available: your brand, your domain, our infrastructure underneath, partner margin built in.
None of these quite fit? Talk to us anyway. The pattern is the same whether you're in water utilities, civils, manufacturing, logistics, facilities, food and drink, care, education, retail, or anywhere else regulated processes meet operational reality.
Start a conversationWhatever your sector or standard — if it's currently on paper, in a spreadsheet, or buried in a PDF, we can make it interactive.
Replace paper NCR books, CAPA logs, and supplier evaluations with guided, numbered, searchable forms your team will actually complete correctly.
Site inductions, near miss reports, toolbox talk sign-offs, and risk assessments — accessible on mobile from site, with a record automatically created on every submission.
Waste disposal records, environmental observations, and compliance checks — timestamped on submission and always audit-ready.
Contractor acknowledgements, incident reports, access requests, and asset updates — tracked, referenced, and clause-tagged without manual administration.
Lifting equipment, pressure systems, fire safety, and work equipment — legally required inspections that generate records your business must be able to evidence. Replace paper logbooks with digital records that are signed, dated, referenced, and retrievable on demand.
Competency declarations, training records, new starter checklists, and acknowledgements — replacing folders of signed printouts with a searchable digital record.
A one-off build fee covers scope, design and configuration. A flat monthly fee keeps your portal hosted, supported and updated. Four price bands so you can match the tier to the size of the job.
| Approach | Model | ~ Monthly (25 users) | Service level |
|---|---|---|---|
| Per-seat audit/inspection platforms | Per user | £450 – £575 | DIY — you build and run it |
| UK compliance management SaaS | Flat + seat packs | £125 – £200 | DIY — you configure it |
| Generic form builders | Flat, DIY | £27 – £80 | DIY — no hosting, support or compliance expertise |
| Bespoke developer build | Project + support | £250 – £600 | Six-figure upfront, custom-built, long lead times |
| Onyx Labs · Standard | Flat, managed | £195 | We build, host, support and evolve it with you |
Not sure which band fits you? Most clients don't know until we've talked. Get in touch with a rough description of what you need — we'll come back within one working day with a recommended tier and a fixed price. No obligation, no sales dance.
Onyx Labs is delivered by Onyx Operations Ltd — an HSQE consultancy, not a generic software agency. Every form is designed by someone who's written the procedure it evidences.
Your portal runs on managed UK infrastructure with invitation-only access. No US data-sovereignty questions, no shared-tenancy surprises, no Microsoft 365 licences required.
Forms are built to ISO 9001/14001/45001/27001 clause structure and the statutory regulations your inspectors care about — not a generic field-service framework.
Onyx Operations Ltd is an HSQE and ISO management systems consultancy based in Greenfield, North Wales. We built Onyx Labs because our clients kept asking for the same thing: a managed compliance portal that didn't require them to hire a software vendor or learn another SaaS tool.
Every Labs deployment is scoped, built and supported by the same people who write ISO management systems for a living — not a forms-builder team who've never sat in front of a surveillance auditor.
Visit Onyx OperationsTell us what you're currently working with — a description is enough to get started. We'll come back within one working day with a recommended tier, a fixed price, and a likely timeline.